4 productivity teamwork tips for Microsoft Teams plus SharePoint

When people work together and get things done – there is less confusion between team members and the content they create. This is the design goal behind Microsoft Teams – the hub for teamwork – and the reason why SharePoint is deeply integrated to provide great content experiences and services within the same user interface. As a leading MS Consulting Services provider, our mission is to empower every person and organization on the planet to achieve more. And when you do this together – as a team – it’s teamwork that moves things forward.

It’s easy to work on files in Microsoft Teams. It’s a native experience and powered by SharePoint. This gives give you more options to view, sync, and share your files when working with your peers in Teams channels.

Microsoft Teams

1. The default Files tab in Teams channels

Within each Microsoft Team there are one, or more, channels where focused discussions take place. Each channel has its own file folder where you can share files with that channel. To access that folder, go to the channel and click the Files tab.

When working with files, team members can upload existing files, create new ones, and collaborate with other members of the team in near and real-time knowing the content is already shared with all owners and members of that team. It’s easy to get started. In any Team, go to the General channel and then click on the Files tab. At the top of the tab, you’ll see +New, Upload, etc… and can access everything via the Web, desktop and mobile.

2. Adding an individual Office document as a tab in Teams

When you have Office content in a Files tab, you can easily highlight high-value content as a standalone tab of its own. You get the full Web capabilities to view and edit using Office for the Web that is fully integrated without leaving that tab.

It’s easy. Click the ellipsis of an Office document stored in the Files tab. You’ll see the option to Make this a tab, that when selected brings the Office document in its full fidelity as a unique tab in Teams.

3. Adding a full SharePoint document library

Yeah, but what about the full group-connected document library with all folders from each channel, or important content that exists elsewhere in the intranet and is of value to the team – like “approved photography” or “customer-ready sales presentations.” Yeah, you can do this, too. And know the original permissions remain intact.

Within the desired channel, click “+” to add a new tab. Click on the Document Library tab. You’ll see a list of relevant sites you can choose from – ones you have permissions to view and work with – and you can always grab a library’s full URL to add it more manually. Once you find the one you want, click it, give it a good name for team members to recognize (this is the name the tab will display), and there you go.

SharePoint news, both team level news and organization news, provides a rich landscape from which to share and learn what’s happening throughout your intranet. You can easily create dynamic, targeted media-rich experiences in SharePoint and have them flow into Microsoft Teams – keeping everyone informed on the news that matters most to the team.

Sweet rewards

Let’s take a closer look across three things you can do with SharePoint news in Teams.

Add the default, dynamic team site News page as a tab in Teams
Once you’ve published more than three news articles from the SharePoint team site, an “all-news” page gets created to displays all published team news when you click See all off of the News web part. As new news articles are published, they will automatically appear on this page with the title, brief description, thumbnail, author and publish date. It’s super handy to see all news in one place, and in Teams that one place can be a tab in any channel.

Within the desired channel, click the “+” to add a new tab. Click on the SharePoint tab. Under the list of Pages – click on the News page, and then click the “Save” button. The full list of news articles now appears as an easy-to-access page as a tab in Teams.

Add the home page of the organization news site as a tab in Teams
To showcase news that is meant for everyone, you can add an organization news site as a tab – same as you did with the team site News page. Imagine a news portal managed by your central marketing group – available to everyone as consumers (i.e. and organization news site: // – that highlights company-wide events, external news, product launches, new HR guidelines and more. Keep it all within reach, both the above team news and news from across the organization.

Within the desired channel, click the “+” to add a new tab. This time click on the Website tab. Give the tab a good name (“Org news”), paste in the URL (like the above Contoso example), and click the Save button. All the site’s chrome goes away, leaving you and your team all the news from around the organization right at the tips of your fingertips – as an org news tab in Teams.

Enable the SharePoint News connector at the channel level (published news automatically starts a new conversation thread in that channel)
Use the SharePoint News connector to automatically publish team news articles to generate new conversation threads in the discussion tab in Teams. This will increase the reach of each news article and makes it easy to discuss all that is happening throughout the team. It’s like a news icebreaker, the discussion gets started for you.

Find the Teams channel you wish to enable, click the ellipsis, select “Connectors”, search for “SharePoint” – and then click the “Add” button next to the “SharePoint News” connector. The SharePoint News connector sends notifications about new published team news articles.

Home is where the heart (of productivity) is. And you’ll love (I mean “lub dub” love) what it can provide to all members of a Team. What may have taken four to five tabs to pull in the relevant content in context, can be designed and configured on the connected, default SharePoint team site home page, and then brought in as a single tab experience in Teams – all on one page?

Within the desired channel, click the “+” to add a new tab. Click on the SharePoint tab. Under the list of Pages – click on the team site Home page (often listed as “Home” or as the name of the Teams), and then click the Save button. Note, this page has four powerful web parts that helps guide all team members through a single-pane-of-glass dashboard if you will (News, Documents, Activity and Quick Links), and you can add whatever else that makes sense for your team (videos, Twitter feeds, countdown timers, photos, BI dashboards, and more).

These tips showcase integration between two of Microsoft’s best-of-class applications – SharePoint and Microsoft Teams – optimized for your content collaboration and sharing of intelligent intranet experiences. And, it’s all backed by world-class security and compliance to meet the needs of every team across your organization.

We will continue to update SA Technologies Inc, if you have any questions or suggestions, please contact us!

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